How To Add A Signature To Excel For Mac

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Microsoft's Office programs have powerful options for creating and editing documents as well as protecting those documents. You can add passwords, configure AutoRecovery options and add signature lines. When an Excel document has a signature added to it, no edits are permitted to the document without invalidating that signature. This allows you and others to know that a document has been viewed and approved as it stands by the signer.

Adding the Signature Line

Click on the cell that you want to insert the signature.

Click the drop-down arrow below the 'Signature Line' option within the 'Text' group. In the menu that appears, click the 'Microsoft Office Signature Line.'

Fill in the necessary information in the Signature Setup box that appears. You can add the suggested signer's name, the suggested signer's title, the suggested signer's email address and any instructions to the signer. You can leave any or all of these blank, but information about the document and the needed signature may be unclear to others viewing the document.

Select the final options for the signature. You have two options with check boxes beside them that read 'Allow the signer to add comments in the Sign dialog box' and 'Show sign date in signature line.' The former allows the signer to type information, such as a purpose for signing, when adding a signature. The latter simply adds the date of the signature to the signature box. Note that this is the date that the document is signed, not the date that you create the signature box.

Adding the Signature

Open the Excel document needing a signature if it's not open already. Then open the 'Sign' dialog box by either double-clicking the signature line or by right-clicking it and selecting 'Sign.'

Add your signature. To do this, type your name beside the 'X' to add a text signature. Alternatively, click 'Select Image' to browse to an image version of your printed signature. If you're using a tablet or other device with a touch screen, you can physically sign beside the 'X.'

Tips

If any signatures are missing from the document, they will appear in a list in the 'Signatures' pane in the right-hand side of the Excel window.
You can remove signatures by right-clicking the signature line and selecting 'Remove Signature.' After removing a signature, you can also delete the signature line.

Warning

Signers should always use a digital certificate from a certificate authority to sign an Office document; otherwise anyone could type in the name of the suggested signer. Microsoft's Office Marketplace has several certificate authority options (see Resources).

References (1)

Resources (1)

About the Author

A lover of technology in all forms, Matt Skaggs began writing professionally in 2010, specializing in Windows computers and Android devices. His writing has appeared on many websites providing a plethora of technology information and tutorials. In 2008 Skaggs graduated from Bob Jones University with a Bachelor of Arts in humanities.

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Skaggs, Matt. 'How to Put a Signature on Microsoft Excel.' Small Business - Chron.com, http://smallbusiness.chron.com/put-signature-microsoft-excel-41061.html. Accessed 08 March 2020.

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Microsoft office is one of the most used office tools in the world. There are many applications in Microsoft office that are frequently used in offices and domestic computers. Most used applications are Microsoft word and Excel. It is used very frequently for document creation, editing, and publishing. A digital signature in MS Office can change the overall value of your document.

Add Digital Signature

Adding a signature helps to make the document authentic and official. It also helps avoid repudiation of the document and signifies the involvement of the undersigned. This is one of the most interesting features of MS Office.

I will take you through the procedure involved in the creation of digital signatures in your documents excel sheets.

Initiate a Signature Line

In order to add a digital signature, you need to have an open document file of an excel sheet where you want to insert your digital signature. Follow the instructions given below:

1. Place the pointer on your document or excel sheet where you want to create a digital signature.

2. Go to Insert tab > Text Group > Click Signature Line list > Click Microsoft Office Signature line – It opens up a signature setup tab.

3. Add relevant information in the Signature Setup dialog box. These are the relevant details to be filled in the dialog box.

Suggested Signer:

Signer’s Title:

Signer’s Email address:

Instructions:

4. Check either of the check boxes, you can select both of them

Allow the signer to add comments in the sign dialog box.

Show Sign date in the signature line.

In case the document is not signed, it will show a signature line message box. Go to view signature and sign the document.

Add Signature

While adding a signature in the signature line, it gives you a visible representation of your authentic signature.

1. Right Click the signature line in the file

2. Select sign from the menu – you can add your signature in following ways

If you want to add printed sign of yours – Simply Type your name near ‘X’ symbol.

If you have an image of your signature – Go to Select Signature Image tab and Click “Select Image”, you can add it by browsing through your computer.

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If you have a tablet PC you can also add a handwritten signature – Sign next to ‘X’ in the signature line.

Remove Signature

1. Open the MS Word or MS Excel with a digital signature.

2. Right Click on the signature line

3. Click Remove Signature

4. Click Yes

Your digital signature has been removed from the document. In case the file doesn’t respond to removing the signature line, make sure it is not corrupted. If so, you should repair the file to make it readable again. You might have to make use of some utility for corrupted file recovery.

Adding a digital signature in some of the documents that matter to you can be a very good idea. It helps to protect your document’s authenticity.

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