How To Extract Text From Text Boxes In Word For Mac

Imagine there was an easy way to get or extract text out of an image, scanned document, or PDF file and quickly paste it into another document.

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The good news is that you no longer have to waste time typing everything out because there are programs that use Optical Character Recognition (OCR) to analyze the letters and words in an image, and then convert them to text.

There are a number of reasons why you might want to use the OCR function to copy text from an image or PDF.

• Paste text from a picture or screenshot into Microsoft Office or another document.
• Capture text in an error message, pop-up window or menu where text can’t be selected.
• Capture the text in a file directory (filename, file size, date modified).

Regardless of your situation, this type of functionality can be helpful, especially when you need to copy information from a file folder or screenshot of a website that typically would require you to spend a significant amount of time retyping all of the text.

Luckily, there’s a dead-simple way to capture text or convert a picture of text to editable text. With Snagit, it only takes a few steps to quickly grab text from an image.

Extract text today!

Download a free trial of Snagit to quickly and easily extract text from images.

Here’s everything you need to know about how to capture text off your computer screen or pull text out of an image.

How to capture text on Windows or Mac

Step 1: Set up your capture settings

To capture text, open the Capture Window, select the Image tab, and set the selection to Grab Text.

You can also speed things up by using the Grab Text Preset.

Step 2: Capture your screen

Initiate your capture, then use the crosshairs to select the region of your screen with the text that you want.

Snagit analyzes the text from your selection and displays the formatted text.

If the font identified is not installed on your computer, Snagit will substitute it with a system font of similar style.

Select the text you want to copy or click Copy All… to copy all of the text to your clipboard.

Step 3: Paste your text

Finally, you can paste the text into a document, presentation, or any other destination.

Image to Text: How to extract text from an image with OCR

Step 1: Find your image

You can capture text from a scanned image, upload your image file from your computer, or take a screenshot on your desktop.

Step 2: Open Grab Text in Snagit

With the image open in Snagit’s Editor, go to the Edit menu and select Grab Text.

Or, simply right- or control-click on the image, and select Grab Text.

Step 3: Copy your text

Then copy the text and paste it into other programs and applications.

And that’s it. It doesn’t take much effort at all to extract text from pictures, PDFs, or scanned documents.

Extract text today!

Download a free trial of Snagit to quickly and easily extract text from images.

Frequently asked questions

Upload your image into Snagit. Then right-click anywhere on the image and choose Grab Text. This scans your image and converts it to text.

First, use Snagit to take a screenshot of your image or upload it into the editor.
Snagit uses Optical Character Recognition software, or OCR, to recognize and extract the text from your image on your Windows computer.

You can capture text from a scanned image, upload your image file from your computer, or take a screenshot on your desktop. Then simply right click on the image, and select Grab Text.
The text from your scanned PDF can then be copied and pasted into other programs and applications.

Use Snagit’s image capture window. Then, in the selection dropdown, choose Grab Text. When complete, a box pops up with all of the text, ready to copy and paste.

Editor’s Note: This post was originally published in 2017 and has been updated for accuracy and comprehensiveness.

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One of these options is the text box. Why would you need a specific tool for inserting text when you can type it anywhere in a Word document? Let’s take a quick look at how to add customizable text boxes and why you might want to.

How to Add a Text Box in Word

With a Word document open, switch to the Insert tab. In the Text section, you’ll see a Text Box entry.

Once you click this, you’ll see a variety of built-in options. These range from the basic Simple Text Box to more involved options like Banded Sidebar. Simply click the one you want to insert it into your document.

Word will place the text box into a default position with some generic text. Next, you can customize it to your needs.

How to Customize Text Boxes in Word

With a text box inserted into your document, you can click and drag the outline to move it anywhere on the page. Grab one of the handles and you can resize the box too.

Double-click inside the box to select the placeholder text and insert your own. When you’re working inside a text box, use the Format bar at the top of the page to change the colors, font style, alignment, and more.

Why Use Text Boxes in Microsoft Word?

For simple documents with standard layouts, you probably don’t need text boxes. But they can add a nice touch for more dynamic papers. They’re perfect for pull quotes, calling attention to the most important parts of your piece. You might use them for a statistical aside or graphically different text instead.

Try text boxes in your next document for an exciting touch! For more on Microsoft Word, check out hidden Microsoft Word features that make life easier 10 More Hidden or Overlooked Microsoft Word Features to Make Life EasierHow well do you really know Microsoft Word? Heard of Researcher, Smart Chart, and Read Aloud? Or have you customized the Ribbon and Status Bar? No? Read on! Read More and how to add watermarks to Word documents How to Insert a Watermark in Microsoft Word (Or Remove One)A watermark is an important part of any document, and it's so easy to insert a watermark in Microsoft Word. Here's what you do. Read More .

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